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Google Sheets to PDF automation, on a service account

Our own engineering. August 2023, 1 month.

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Google Sheets to PDF automation at a glance

Challenge
Records lived in a spreadsheet, but the document handed over had to be a formatted PDF assembled by hand each time.
Solution
A service-account connection to the Sheets API, rows read through gspread and rendered into structured PDF output with FPDF.
Result
The sheet stays the one place people work, and the PDF builds itself, ending the copy and paste into documents.

The Google Sheets to PDF automation challenge

A team's records live in a spreadsheet because that is where the team works, but the document it hands over has to be a formatted PDF, assembled by hand each time.

What went into the Google Sheets to PDF automation

Workflow automation

  1. Google Cloud and Google Sheets API connection with service-account access

  2. Worksheet rows read through gspread, so the sheet stays the single working surface

  3. Spreadsheet rows rendered into structured PDF output with FPDF

Google Sheets to PDF automation results

The sheet stayed the single working surface and the PDF assembled itself from it. Nobody copied rows into a document again.

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